Receptionist/Administrative Assistant
Schoolhouse Manufacturing Schoolhouse Manufacturing San Jacinto, CA San Jacinto, CA Full-time Full-time $15.
50 - $18.
00 an hour $15.
50 - $18.
00 an hour 18 hours ago 18 hours ago 18 hours ago Company Overview:
Schoolhouse Manufacturing is a fully integrated company specializing in design, manufacturing, repurposing, selling, and leasing of modular structures to clients in the educational, government, commercial, industrial, oil & gas, and other specialty markets.
We continue to develop year over year because of our skilled personnel and solid financial foundation.
Schoolhouse Manufacturing is currently seeking to fill the Reception Administrative Assistant position.
Description
Summary:
The Receptionist Administrative Assistant will serve as receptionist and provide administrative support to the purchasing department, as well as other departments when needed.
They will provide excellent customer service while maintaining discretion and confidentiality.
Responsibilities Professionally answer main telephone line, screen, and direct calls.
Meet and greet visitors as they arrive; advise appropriate staff members.
Receive and distribute deliveries and incoming USPS mail.
Maintain login sheet of incoming and outgoing vendors.
Maintain inventory of office and kitchen supplies by checking stock to determine inventory levels, anticipating needed supplies, placing, and expediting orders for supplies.
Update all internal contact lists, including staff telephone extensions, and distribute as necessary.
Assist with vendors on orders, equipment, and materials.
Help prepare purchase order for supplies, tools, and company needs.
Tracks orders and ensures timely delivery.
Complete purchasing-related paperwork in an accurate and timely manner.
Process stock requisitions and packing slips as requested.
Maintain updated records of invoices and purchase orders.
Update internal database with order details (dates, vendors, brief description of purchase order with quantities).
Keep records of backordered items.
Contacts vendors to confirm deliveries by phone and/or email.
Other duties as assigned.
Qualifications Bilingual (English/Spanish) Must have solid administrative skills, proficient in Microsoft Word, Excel, and Outlook.
High School diploma, or equivalent.
Self-directed, detail-oriented, with problem resolution skills.
Ability to multitask, prioritize, and manage time effectively.
Excellent verbal and written communication skills.
Strong work ethic and enjoys being part of a successful team.
Ability to be flexible in dealing with changing priorities.
Ability to follow through and react quickly to situations.
Ability to ensure confidentiality.
Job Type:
Full-time Pay:
$15.
50 - $18.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Overtime Ability to commute/relocate:
San Jacinto, CA 92583:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person The Receptionist Administrative Assistant will serve as receptionist and provide administrative support to the purchasing department, as well as other departments when needed.
They will provide excellent customer service while maintaining discretion and confidentiality.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
50 - $18.
00 an hour $15.
50 - $18.
00 an hour 18 hours ago 18 hours ago 18 hours ago Company Overview:
Schoolhouse Manufacturing is a fully integrated company specializing in design, manufacturing, repurposing, selling, and leasing of modular structures to clients in the educational, government, commercial, industrial, oil & gas, and other specialty markets.
We continue to develop year over year because of our skilled personnel and solid financial foundation.
Schoolhouse Manufacturing is currently seeking to fill the Reception Administrative Assistant position.
Description
Summary:
The Receptionist Administrative Assistant will serve as receptionist and provide administrative support to the purchasing department, as well as other departments when needed.
They will provide excellent customer service while maintaining discretion and confidentiality.
Responsibilities Professionally answer main telephone line, screen, and direct calls.
Meet and greet visitors as they arrive; advise appropriate staff members.
Receive and distribute deliveries and incoming USPS mail.
Maintain login sheet of incoming and outgoing vendors.
Maintain inventory of office and kitchen supplies by checking stock to determine inventory levels, anticipating needed supplies, placing, and expediting orders for supplies.
Update all internal contact lists, including staff telephone extensions, and distribute as necessary.
Assist with vendors on orders, equipment, and materials.
Help prepare purchase order for supplies, tools, and company needs.
Tracks orders and ensures timely delivery.
Complete purchasing-related paperwork in an accurate and timely manner.
Process stock requisitions and packing slips as requested.
Maintain updated records of invoices and purchase orders.
Update internal database with order details (dates, vendors, brief description of purchase order with quantities).
Keep records of backordered items.
Contacts vendors to confirm deliveries by phone and/or email.
Other duties as assigned.
Qualifications Bilingual (English/Spanish) Must have solid administrative skills, proficient in Microsoft Word, Excel, and Outlook.
High School diploma, or equivalent.
Self-directed, detail-oriented, with problem resolution skills.
Ability to multitask, prioritize, and manage time effectively.
Excellent verbal and written communication skills.
Strong work ethic and enjoys being part of a successful team.
Ability to be flexible in dealing with changing priorities.
Ability to follow through and react quickly to situations.
Ability to ensure confidentiality.
Job Type:
Full-time Pay:
$15.
50 - $18.
00 per hour
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Monday to Friday Overtime Ability to commute/relocate:
San Jacinto, CA 92583:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person The Receptionist Administrative Assistant will serve as receptionist and provide administrative support to the purchasing department, as well as other departments when needed.
They will provide excellent customer service while maintaining discretion and confidentiality.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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